TOWN OF WILLIAMSTOWN
Board of Selectmen Meeting
June 4, 2012 - 7:00 PM
Williamstown Middle/High School

MEMBERS: Larry Hebert – Chair, Bill Ashe – Vice Chair, Rodney Graham, Art Stone, Francis Covey

TOWN MANAGER – Jacqueline Higgins  
ADMINISTRATIVE ASSISTANT – Cora Grandfield

VISITORS – A. KRAMER, H. DUKE, R. CLEAVES, C. PELOQUIN, M, SPRANO, K. LOTT – NORTHFIELD NEWS

SELECTBOARD MEETING


CALL TO ORDER: The meeting was called to order at 7pm by L. Hebert

SET THE AGENDA:
R. Graham made the motion to set the agenda removing Citizen of the
Year Nominations under New Business, and adding conversation with Treasurer, seconded by F.
Covey, and so voted.


REVIEW OF OPEN PUBLIC COMMENT:
available for viewing at all meetings.

OPEN PUBLIC COMMENT AND ANNOUNCEMENTS:
No announcements.
#1 - M. Sprano asked about the changes with NEMRC. It was stated again that there are no
changes to anyone’s access to the programs they need to do their job. M. Sprano also asked
about the new time clock. It is still not being used as we are having a problem with the software
and are waiting for the company to call us back.

#2 – C. Peloquin also asked about the changes with NEMRC. J. Higgins explained that the only
person to have access to change password accessibility would be NEMRC.

#3 – R. Cleaves stated that he felt the Town Manager had too much control. J. Higgins stated
again that she has no control over the NEMRC software. She further stated that the only person
that has the authority to change password controls is NEMRC. R. Graham stated the no one has
had rights removed. R. Cleaves stated that he did not have access to change anything in any of
the modules, but it was noted that he did have that access in Tax administration.

#4 – R. Cleaves also said that there were problems with the grader loan. Originally it was stated
to him from the Town Manager that they only way to do the payment was via an ACH. The
manager did however, speak to someone else at the bank and get it set up so that they would take
a check payment. J. Higgins had asked R. Cleaves to come talk to her last Wednesday, but he
did not. If he had he would have known this. R. Cleaves said that he felt J. Higgins is a liar. C.
Peloquin asked if this grader loan issue should be on the next agenda, but it was decided that the
issue had been resolved.


SELECTBOARD ANNOUNCEMENTS: None

REVIEW & APPROVAL MINUTES:
R. Graham made the motion to accept the minutes of
the May 21, 2012 meeting, seconded by F. Covey, and so voted.


REVIEW & APPROVAL WARRANTS:
R. Graham made the motion to accept the payroll
warrant for 5/6/2012 – 5/19/2012, and SB 138, seconded by F. Covey, and so voted.


TOWN MANAGER REPORT:
See attached sheet.
#1 – C. Peloquin asked why a single axle dump truck was being used to haul winter sand instead
of the tandem. It was noted that it was being done that way because of other projects going on
that required the use of the tandems.


NEW BUSINESS:
#1 – Conversation with Treasurer – L. Hebert read a proposal that was sent to the current
Treasurer, R. Cleaves. In the proposal the Board asked for resignation of the current position
as of June 30, 2012 but to continue working with the Auditor to close out the books for Fiscal
Year 2011/2012, and for doing so he would receive a stipend of $10,000. L. Hebert explained
the reasons for this as (1) – not paying for 2 audits in 1 year, because one would need to be
done when the Treasurer left the position, and (2) have the new person start at the beginning
of a Fiscal Year instead of in the middle of one. R. Cleaves asked if they thought they could
really hire someone by July 1, 2012, and the Board answered no. C. Peloquin said to have an
interim person in from July 1 until a replacement could be found would be poor planning, and he
feels the Board is trying to circumvent the Statutes. He also felt they shouldn’t ask R. Cleaves
to leave as he is doing a good job according to the Auditor. M. Sprano asked if the hiring
committee had been formed, and it has not been formed at this point. R. Graham stated that the
formation of the committee is starting soon, and job description is in the charter. The committee
will be made up of 2 Selectboard members, 1 School Board member, 1 Lister, the Town Clerk,
3 members of the community, and a CPA. R. Graham made the motion to appoint B. Ashe & F.
Covey to the committee, seconded by A. Stone, and so voted.

OLD BUSINESS: (10 MIN) None

AROUND THE TABLE:
R. GRAHAM –
Spoke about the parade fund recap that the Treasurer presented in the
Selectboard packets. R. Cleaves said that a value of the shirts left needs to be done. R. Graham
asked about the “brochures” expense. C. Peloquin and A. Kramer made comments regarding the
parade.

A. STONE – None
B. ASHE – None
F. COVEY –
Spoke about the disturbing news that the Elementary School was
vandalized. A lock was thrown through a window, and flower boxes turned over. He asked
about OCSD setting up a citizen watch group.


L. HEBERT – None

R. Graham made motion to adjourn at 7:55 p.m. B. Ashe seconded and so voted.


Respectfully submitted,

Cora Grandfield