TOWN OF WILLIAMSTOWN
Board of Selectmen Meeting
Board of Water/Sewer Commissioners
April 16, 2012 - 7:00 PM
Williamstown Middle/High School
Larry Hebert – Chair, Bill Ashe – Vice Chair,
Rodney Graham, Francis Covey - Art Stone (absent)
MANAGER – Jacqueline Higgins
– Art Kramer,
Chris Peloquin, Horace Duke, Phil Winters, David Delcore – Times Argus,
Kathleen Lott – Northfield News
ASSISTANT – Cora Grandfield
to order at 7:04 by L. Hebert.
Visitor’s Comments: (maximum of 3 minutes per person, per topic)
Review & Approval:
- C. Peloquin said that he hasn’t fixed the Welcome sign on RT 64 yet, but will get to it within the next 2 weeks.
Peloquin asked what the L. Hebert and J. Higgins were discussing before
the meeting. L. Hebert said that it was about the notice for public
hearing on Falls Bridge Road, and it only involved signing the notice.
Duke discussed upgrading town highways. He feels the roads are worse
now than when he moved to town 45 years ago. R. Graham reported that J.
Higgins is working with E. Farnham to develop a plan for the next year.
Duke discussed the bid procedure. If we are going to give preference
to local bids then it should be stated in the bid request, and there
should be a cap on the difference between low bid and local bid, if
there is a difference. L. Hebert said that Barre City or Barre Town has
a 3% cap.
Peloquin also asked about the funds for the Public Safety building. R.
Graham reported that they are using reserve funds. C. Peloquin feels
it should go before the voters again
Warrants - R. Graham made a motion to approve payroll 3/25/12 – 4/7/12,
and ambulance payroll 12/4/11 – 4/1/12 and SB133. Seconded by F.
Covey, and so voted.
- R. Graham made a motion to approve SB134. Seconded by F. Covey, and
so voted, with L. Hebert abstaining from the vote.
- Minutes – R. Graham made a motion to approve April 2 minutes, seconded by F. Covey, and so voted.
Reports – Manager Report
- New truck has arrived.
- J. Higgins gave the Board copies of the Basic Emergency Operation Plan for them to review.
- Highway work – last 2 weeks – grading & resurfacing and the same is scheduled for the next 2 weeks.
plans for the summer include culvert work on Flint Road & Mountain
View. Upgrades to Gilbert Road, Stone Road, Weir Road, and Stellar
Higgins attended a Selectboard workshop this past weekend and found out
that Robert’s Rules of order is 704 pages long and only 2 paragraphs
pertain to Selectboard’s. She presented the Board with a “Public
Meeting Procedure Policy” for them to review.
– Hoyt baseball field repairs– Jeff Poulin has asked for help in
getting this cleaned up and repaired after last year’s flooding. E.
Farnham can bring over some topsoil from the garage and C. Peloquin will
donate his time to rototill the infield, Farm N Country is donating
grass seed, and there is $500 from the trustees of public funds for
playgrounds that can be used. L. Hebert stated that he had spoken with
Rob Townsend and he feels that there might be toxins in the field. The
project is on hold until we can find out.
update request. – R. Graham stated that he met with R. Cleaves to find
out how much is left in the parade fund. R. Graham feels that there
should be $800-$1000 in the fund. According to R. Graham, R. Cleaves
disagrees because he feels, that even though the town budgets a line
item of $1500 for the parade, he takes it out when he figures the tax
rate, as he feels it should be raised by fundraising and not tax
dollars. R. Graham said that according to R. Cleaves the parade fund is
in the negative $1600-$1700. R. Graham noted that to do something
similar to last year, minus the bagpipes and buying t-shirts to sell,
the Memorial Day Parade & Festivities could be done for around
$4,000-$5,000. The Board all agreed that the money was a line item in
the budge to be raised by taxes. C. Peloquin said that they should
contact the Auditor and ask his opinion. R. Graham made the motion that
the Selectboard cover expenses up to $4,000, minus whatever they can
fundraise, for the Memorial Day festivities, seconded by F. Covey, and
Bridge Road alteration –When the work was done last year there was a
preliminary survey done with the understanding that a final survey would
need to be done when the work was completed. The work is now done and
the final survey is now done. The survey map is available at the town
office for review. A public hearing is set for May 21, 2012 at 7 pm, a
site visit is scheduled for May 21, 2012 at 6 pm, meet at the Town Hall
and travel to the site.
Terrace – site visit also scheduled for 6pm on May 21, 2012. We are
working with T. Bottiggi to create a turn around on Short St.
bids – We sent out 4 bid requests, and received 2 back. Sullivan &
Powers bid $17,000, and W. Yaccavoni bid $9,700. R. Graham made the
motion to accept the bid by W. Yaccavoni for $9,700, seconded by F.
Covey, and so voted.
Meeting Procedures – B. Ashe made the motion to accept for operation
the newly created Town of Williamstown Public Meeting Procedures, that
was designed by VLCT, to supersede the vote to use Robert’s Rules of
Order, seconded by F. Covey, and so voted. Changes to the Policy as it
was prepared, was to state that 3 votes were needed to make a motion
Policy – J. Higgins has reviewed old payroll and the policy for OT will
not change. It will be calculated on hours actually worked, not
vacation, sick, personal, etc. Highway Department work policy, F. Covey
made the motion to accept it as presented, seconded by B. Ashe, and so
voted with R. Graham voting no. R. Graham doesn’t agree with working 4 –
10 hour days, he feels they should work 5 – 8 hour days year round.
Peloquin – Questioned about the land next to Route 64 by the Bridge.
The Town has acquired that parcel. We need to form a committee to see
what should be done with that piece. Possible Veteran memorial. We
will also have the person who mows the lawn at the Town Hall also mow
the spot a few times this year.
Peloquin – What is the parade route this year? R. Graham said that it
would start at Saldi Field and end at the high school where festivities
would be. R. Graham noted that his daughter would be working on putting
softball teams together for a tournament.
Kramer, As Town Health Officer – He will look into the issues at
Seaver-Hoyt field. He also noted that the first quarter of 2012 has
been a deadly one on VT roads; there have been 22 fatalities, as
compared to 9 last year. 11 of those were not wearing seatbelts.
Around the Table:
R. Graham – none
Art Stone – absent
F. Covey – nothing
B. Ashe - nothing
L. Hebert - nothing
P. Winters gave an update on the Charter Change. It has passed out of the House and is on to the Senate.
Francis Covey made a motion to adjourn at 8:45pm, seconded R. Graham, and so voted.